Reports Submitted to Council for the May 11, 2021 Meeting
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on Expected July. 2020 report on status of goals/action steps published in February; preliminary discussions on the three year plan are underway and will be undertaken in earnest once capital appeal focus is complete and in person post COVID worship becomes more normal.
Capital Appeal Financial Subcommittee Report – Submitted by Bob Frymoyer Next meeting on Ongoing. As we move into the final stages of construction, we are increasingly faced with the potential need for borrowing for a period longer than the next few months (current loan balance is approximate $380,000). While revenues continue to be received each month at a reasonable rate ($15,000 for April), we nonetheless continue with an expected shortfall, likely in at least the $200,000 range. We are optimistic that our May “bring us over the finish line to be debt free” initiative, including multi-media efforts, letters to specifically focused congregational groups, and the May 23 Open House, will help to reduce our exposure. We will be in a better position to know after these efforts and thereby the extent to which we will need to address debt service from other revenue sources.
Arts Team facilitator Report – Submitted by Mary Haar Next meeting on TBD. I am delighted to see that Tim Koch is getting ensembles for the choir for worship services. With the guidelines being lifted slowly, I am looking forward to the choir returning in due time. And, the Arts Team is looking forward to the Concert Series returning in the future, too.
Reports Submitted to Council for the April 13, 2021 Meeting
President Report Report – Submitted by Matt Bingaman Next meeting on NA. President Report – I was able to attend most of the Holy Week Worship events and the Pastors, Staff and Volunteers engaged in a fantastic team effort. Good Friday is particularly meaningful and amazing to me, especially the stripping of the alter and the story of the passion. As we begin to enter final phase(s) of renovations on both projects, it is particularly exciting and at the same time emotional for many. I hope we keep this in mind as other see this work for the first time and hopefully feel inclined to participate in supporting the overall cause and ministry we offer. Thank you to all for your support of our many initiatives. Your work does not go unnoticed and I appreciate you service, time and dedication. – MGB
Reports Submitted to Council for the March 9, 2021 Meeting
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on mid-Spring. The 2020 status report on Trinity's Strategic Plan was distributed to Council and posted to the web and other media in February. Please pay attention to the progress we are making despite noted delays due to Covid. The next cycle of the plan is to be developed beginning later in the Spring (after Covid). We welcome and encourage your continued ideas and participation its development. Please reach out…MORE LATER
Capital Financial Advisory Task Force Report – Submitted by Bob Frymoyer Next meeting on ongoing. The December 31, 2020 status report on the project and Plan of Finance as discussed at last month's Council meeting was posted to the web and other media in February. We are monitoring ongoing revenues and expenditures for an updated report through March 31. Revenues for February at less than $12,000 are beginning to decline given that increasing numbers of givers are completing their pledges. The additional outreach is now planned for after Easter, including personal contacts with some congregants and an Open House for all to experience the new facilities. A focus on IRA/RMD giving is planned for later this month, not only for Appeal giving but also for operational and endowment gifts. Please also see the Appeal report and Finance report for additional information.
Reports Submitted to Council for the February 9, 2021 Meeting
Missions Report – Submitted by Mary Ellen Hettinger Next meeting on 03/17/21. Missions team met 1/20/21 on Zoom. The team is working on scheduling a zoom meeting with out Mission partners/Dietrichs in the early spring. Plans for Lenten giving to support Tree 4 Hope again this year. Will be encouraging giving throughout Lent. Focus for next meeting on ELCA chaplaincy program support and future plans for YAGM support and future months in 2021. Sewing Ministry continues strong with lots of quilts made for various organizations. – Mary Ellen Hettinger- Missions
Strategic Planning Report – Submitted by Bob Frymoyer Next meeting on tbd. The 2020 status report on our Strategic Plan is nearly complete and and will be distributed to Congregational Council in the next week and then to the congregation through our website and other Trinity media. Thanks to all who helped to finish this report. Due to Covid formal development and initiation of our next three year strategic plan is being delayed for the next few months.
Reports Submitted to Council for the January 12, 2021 Meeting
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on tbd. We are in the process of completing the end of year and end of cycle status report on Trinity's Strategic Plan. Thanks to all who have submitted their reports on their specific goals/action steps. If you have not yet submitted your report, PLEASE do so as soon as you can so that may edit and finish our report to the Council and congregation.
Turning to the next three year cycle is next on our agenda. We likely will wait until the end of the Covid-19 threat to better define Trinity's strategic areas for the next few years. Please submit any ideas you may have.
Reports Submitted to Council for the December 8, 2020 Meeting
Appeal Awareness Team Report – Submitted by Rick Sten Next meeting on TBD. Updated information and pictures of the progress of the construction currently going on inside the church continue to be added to the Honor Our Past, Plan Our Future website. The website(as well as our weekly email blasts) continues to offer members reminders and opportunities to donate and pledge to the project. However, face to face fundraising visitations will remain on hold until it is safe to do so, as we wait for this pandemic to run it's course.
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on tbd. We are in the process of compiling the end of year status report on our strategic plan. You should have received an email requesting the updates for you specific goals/action steps. Please return your section by December 16 so that we can edit and compile the report for Council and the congregation in January. Thank you. Happy Holidays!
Reports Submitted to Council for the November 10, 2020 Meeting
Capital Appeal Financial Advisory Team Report – Submitted by Bob Frymoyer Next meeting on tbd. As of the end of October we have received $836,000 in pledged dollars and $109,000 in non-pledged giving, totaling $955,000.
The month's appeal receipts were $16,000; monthly average giving this year has been $19,000. Payment for construction costs was $158,000 for the month leaving a balance of $348,000 in our Appeal account. With the advent of the second phase of construction we can soon expect our need to borrow from our construction loan since the pace of receipts will fall behind invoices.
We are reviewing pledge performance to determine if the remaining non-receipted pledged dollars can be realistically expected within our timeframe and to potentially contact individuals who may not giving per their pledges.
We also are planning an approach to contact members who may be able to pledge at this time.
Strategic Planning Committee Report – Submitted by bob frymoyer Next meeting on December 2020. We will be sending out the request for updating the strategic planning report in the next week or so. Please complete and submit the document for the areas pertinent to your ministries in relation to the plan's goals/action steps so that we can finalize the end of year report and end of cycle report on our strategic plan. Thank you.
Community Outreach Ministries Report – Submitted by Mitzi Jones Next meeting on TBD. We have been meeting as needed on Zoom. Next meeting date TBD.
Giving Tree – This year we will be collecting $25 gift cards – bring to the church Sunday Nov. 22. Benefits: New Hope Ministries, Pink Hands of Hope Christian Churches United
•Winter Wear Collection – Bring new winter coats, hats, gloves, and scarves to church before Nov. 22 to donate to children in the Harrisburg School District. (Note: Knitwear may be handmade or store bought.)
Designated Funds $625 went towards a purchase of a pallet Jack for Bethesda Mission and $750 to purchase Thanksgiving Turkeys for Camp Curtin Y Harrisburg area families.
Director of Digital Media Report – Submitted by Danelle Andrews
I wanted to express my sincere appreciation for the recognition and gift that I received on Sunday, November 1. It has been my pleasure to work with Jon Lobaugh, as well as the pastors and staff, to create the Livestream service. I am very excited to see what the future holds for this new ministry. Thank you all for the continued support. Sincerely, Danelle Andrews
Reports Submitted to Council for the October 13, 2020 Meeting
Pres/Building Project — updated Report – Submitted by charles suhr Next meeting on n/a. Updated numbers. The updated scope and costing of the Phase 2 project is $852,084.49. Campbell contract price now totals $989,698.13 ($137,613.64 for phase 1, and $852,084.49 for phase 2). We will go over these numbers during the meeting. Sorry for the confusion in this. CMS
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on tbd. We plan to request your report on the status of your goal attainment at the end of 2020 and overall for the three year plan in November. We will request that you submit by mid-December so that we can compile a report for Council and the congregation in early January. Thanks for your support and cooperation.
President/Building Project Report – Submitted by charles suhr Next meeting on n/a. The building permit for Phase 2 has been issued. Work is anticipated to start by the week of October 26th. Please review the updated scope and costing of the Phase 2 project. Campbell contract price now totals $1,010,925 ($137,613.64 for phase 1, and $873,312.00 for phase 2). We will go over these numbers during the meeting. CMS
Reports Submitted to Council for the September 8, 2020 Meeting
Strategic Planning Committee Report – Submitted by Bob Frymoyer,Chair Next meeting on tbd. Please reflect on and review your particular goals/action steps related to Trinity's Stategic Plan and suggest any changes you may deem important at this time. Otherwise any changes, goal adjustments/additions we can do at year's end. Request for year end repots will be made in November to be submitted bhy mid-December. Thanks.
Capital Appeal Financial Advisory Report – Submitted by Bob Frymoyer Next meeting on TBD. There is nothing significant to report since last month. revenues last month were $12,000 whereas the monthly average year to date is $20,000. We will be closely monitoring the upcoming months accordingly.
The Appeal Status Report and update to our Plan of Finance as presented and discussed at last month's Council meeting was distributed through our WEB and various other TLC media outlets.
President/Building Project Report – Submitted by charles suhr Next meeting on n/a. Phase 1 improvements for the second floor-preschool area are nearly complete. Phase 2 plans have been submitted to Camp Hill Boro for code review and are still under review. Hope to have comments back from codes in the next week or so.
Reports Submitted to Council for the August 11, 2020 Meeting
Chair, Capital Development Financial Advisory Task Force Report – Submitted by Bob Frymoyer Next meeting on To be determined. As indicated in my report of last month, the two reports that I am submitting provide updated information on the status of our capital development project, especially how we are doing financially with respect to expected costs and available and anticipated revenues. The Plan of Finance that I am submitting today, August 10, 2020, is an update to the Plan of Finance document associated with the congregational approval of the project in September 2019.
Both documents show that our project, although beginning later than expected, appears on sound financial health. We suggest we proceed with cautious optimism.
We would like the opportunity to review the documents for discussion and comment at our Council meeting via Zoom tomorrow evening (Tuesday, August 11, 2020). They are planned for distribution to the congregation through our web and various media later this week.
Bob Frymoyer, Chair
Capital Development Financial Advisory Task Force
Community Outreach Ministries Report – Submitted by Mitzi Jones Next meeting on 8/18/20. Zoom meeting to discuss designated gift distribution
Pastor Liz, missions and community outreach zoom meeting to discuss feasibility of Fall "God's work, Our Hands" campaign – TBD
Super response from congregation in support of the July Giving Tree Parking Lot Collections, many donations, trunks were full AND over $2,000 in monetary contributions have been received! Trinity members are the best!
Next Meeting 8/18/20
Reports Submitted to Council for the July 14, 2020 Meeting
Mission Report – Submitted by Mary Ellen Hettinger Next meeting on 7/15/2020. Good day,
Missions met 6/16/20 and regrouped on Zoom for mtg, Discussed some basic plans for rest of year. Meeting again 7/15/20 and will have better idea for plans for next few months-Watch for August virtual 'Bread Sale' for World Hunger in August- Thanks
Faith Formation Committee Report – Submitted by Serena Fedor Next meeting on September 10: 6:30-7:30 PM. Committee has not met since our May meeting. Kelly, Amy and Danelle have been hard at work to launch our virtual VBS. VBS kicks-off on Monday, July 13th, but the program is designed for families to do at their own pace and when it works best for their schedules. We are so grateful for these leaders and their dedication to bringing Gods teachings and love to our children. Our next meeting is scheduled for September 10: 6:30-7:30 PM.
Community Outreach Ministries Report – Submitted by Mitzi Jones Next meeting on 8/18/20. July Giving Tree Sunday July 26 10:30 -12:00 Trinity Parking Lot.
This group of volunteers tutors first and second graders for about an hour weekly in three schools in the Harrisburg School District.
Needs: composition books, pencil boxes, packs of tissues, #2 pencils, erasers
Camp Curtin YMCA
Camp Curtin believes that “communities are only successful if they give everyone the opportunity to be healthy, confident, connected and secure.” Membership rates are based on household income with a goal that no one is turned away due to inability to pay.
Needs: Pampers and baby wipes, deodorant, dish soap, laundry detergent, feminine products, paper products
Ecumenical Food Pantry
Housed at Messiah Lutheran Church, Harrisburg, this food distribution program has served the community for more than 40 years.
Needs: non-perishable food items including canned fruits, vegetables, beans, chicken, tuna, rice, macaroni and cheese, dried pasta, pasta sauce, peanut butter, baby food/formula
Christ Lutheran Medical Mission
Located in the facilities of Allison Hill’s Christ Lutheran Church, this assistance program provides prenatal, medical and dental care to more than 800 local residents each month.
Needs: honey, small toothpaste tubes, bars of soap, plastic rain ponchos
Reports Submitted to Council for the June 9, 2020 Meeting
Mission Report – Submitted by Mary Ellen Hettinger Next meeting on 6/16/20 7 pm. Since it doesn't seem that we will be able to return to church in near future- we have set a zoom meeting for June 16 to discuss plans for rest of the year and some changes with the YAGM and new Missionary sponsorship to discuss
Capital Development Financial Advisory Report – Submitted by Bob Frymoyer Next meeting on tbd. Giving to "Honor Our Past, Plan Our Future" continues despite shutdown, although noticeably at reduced levels. April realized $16,300 (slightly more than half of first quarter monthly giving).
Total pledges $1,284,000 have increased only incidentally in 2020; non-pledged giving of $97,000 continues in a slow but steady fashion. To date we have receipted $869,000 from all giving to the campaign. Fund balance stands at $531,000 as of May 31, with $12,000 in disbursements (architect) for the month.
Giving performance compared to our adopted "Plan of Finance" appears cautiously optimistic; our budgeted contingency is now down to $33,000.
A full report of giving by category against the Plan of Finance budget will be developed through June 30 and reported next month.
Reports Submitted to Council for the May 12, 2020 Meeting
Appeal Finance Subcommittee Report – Submitted by Bob Frymoyer Next meeting on TBD. Giving to our "Honor Our Past, Plan Our Future" has continued despite our current shutdown of facilities for worship and ministries, although noticeably at reduced receipts for April. April realized a total of $14,700 or approximately only one half the monthly average for the first quarter of 2020.
Total pledges (currently at $1,284,000) have increased only incidentally since the beginning of the year, although non-pledged giving ($96,000), including several larger contributions during the first quarter, continues in a relatively steady fashion. Therefore, we have received a total of $853,000, including receipts from pledging. Fund balance as of April 30 stands at $526,400.
Comparing this performance against our adopted "Plan of Finance" appears favorable with caution: our budget contingency now is $73,000. Updated projections on anticipated other revenues will be reported in June or July. We plan to develop a report to the congregation on how we are doing financially for the Appeal in the near future as the project moves forward.
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on ???. There have been no new initiatives or edits to this year's plan and no meetings scheduled.
Please pay attention to the goals/action steps in the plan related to your areas of ministry. Please ask yourself the question: What is the status of their being accomplished? Please also consider any adjustments or additions that would be good especially given our "current" situation. Thanks.
Reports Submitted to Council for the April 14, 2020 Meeting
Mission Report – Submitted by Mary Ellen Hettinger Next meeting on TBD- Hopefulyl remote this month or by email. Meeting in March did not occur due to Covid issue. Hope to connect soon this month with team pending updates with virus situation. Due to work from home I have been between computers. Blessings all!
Reports Submitted to Council for the March 10, 2020 Meeting
Capital Development Financial Advisory Group Report – Submitted by Bob Frymoyer Next meeting on April. We are continuing to track and note performance and receipts from our capital pledges (and non pledges). We will report in more detail at end of first quarter 2020. Certain initiatives are planned in concert with the Appeal Outreach Team.
As of February 21st we have received contributions from the capital appeal: Pledged $710,461; Nonpledged $90,041; Total $800,502.
Pledges total $1,124,720 plus $152,500.
At the end of February the Fund balance was $492,098.
February 11, 2020 Congregation Council Meeting
Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on March 2020. Thanks to all, the end of year status report on goal attainment from our strategic plan was completed and shared with all leadership and placed on our website.
Please share our progress in the various various area with others and remember this is a dynamic document which can be updated and goals added as you may wish throughout the year. Let’s celebrate Dii g God’s thing here at Trinity!!!
January 14, 2020 Congregation Council Meeting
Chair, Strategic Planning Committee Report – Submitted by Bob Frymoyer Next meeting on February 2020. Thanks to all who have submitted their end of year strategic planning committee report. The couple of non-reponders please do so.
Trinity's 2019 status report on our strategic plan will be completed and forwarded to Council and made available thorough our media by next week. It is exciting and good news about how we are doing in our focussed goals and ministries. As a note, please feel free to adjust or even add a goal/action step as you may wish in your area of ministry.
Great month and year in Christ!!